Current Filing Readiness
Books
Seven accounts captured.
Tax History
Prior years organized.
Assets
Property, vehicles, investments.
Models
Payroll, SEP, QBI, travel.
Source Docs
W-2, payroll, 1099, SEP/Roth.
What Is Already Done
Bookkeeping
Seven accounts captured.
Tax History
2021-2024 support organized.
2024 Returns
Personal and S-Corp packets.
Asset Facts
Property, vehicle, brokerage, crypto.
Tax Models
Payroll, SEP, QBI, per diem.
What We Still Need
2025 W-2
Official W-2 or confirmation none was issued.
Payroll Detail
Payroll filings, registers, and tax payments.
1099 Reissue
Move 1099 to Charlie Butler Group.
SEP / Roth
Jim Sullivan confirmations.
Rental / Augusta
Property support and rental-use details.
Current Snapshot
Collected / Built
Documents Ready
- Prior-year tax records are organized for carryforward, depreciation, and filing support.
- Depreciation detail is ready for the 2025 asset schedule build.
- Known K-1, 1098, brokerage, vehicle, and investment support is mapped.
- Travel schedule and Central Michigan support are captured.
Planning Completed
- Payroll, QBI, and SEP strategy model is built.
- 2025 business travel per diem model is built.
- Asset, property, vehicle, and investment facts are mapped.
- SEP IRA and backdoor Roth document request was sent to Jim Sullivan.
Bookkeeping Data
- 2025 bookkeeping is complete across seven accounts.
- Vivint / Central Michigan expense tracking export is saved locally.
- LPL 12/31/2025 brokerage statement is on file.
- Travel schedule is captured with 222 total travel days.
- Home office facts are captured for accountable-plan analysis.
2025 Asset Snapshot
Property A
141 Partridge Circle, Winter Springs, FL 32708. Rental/basis/passive-loss support still needs final details.
Property B
12819 Waterhavens Cir, Orlando, FL 32828. Mixed-use property with Augusta Rule support still to finalize.
2024 Tesla Model Y
Charlie personally owns it. Prior vehicle was a 2024 Toyota Tundra Platinum. Estimated 2025 business miles: 20,000.
LPL / Jim Sullivan
12/31/2025 statement is on file. SEP IRA and Roth documentation has been requested.
Finn Apartments
K-1 support is on file for the pass-through apartment investment.
Loan Ranger
Investment K-1 support is on file.
Baig / Harbo
Oil investment support is organized in the file.
Green Coffee
2025 K-1 support is on file.
W&H Golf
$75,000 investment noted. Current file says C-Corp investor / not member owner, so no K-1 expected unless one is issued.
BTC / XRP
Holdings noted around $100K.
What We Still Need
W-2 / Payroll Work
- Send Charlie's official 2025 W-2, or confirm that no W-2 was issued.
- Send payroll records from Clyde or the payroll provider, including W-2s, quarterly payroll filings, payroll registers, and payroll tax payment records.
- Request corrected/reissued 2025 1099 treatment because the 1099 was issued personally instead of to Charlie Butler Group.
- Prepare nonresident state filings for Michigan, South Carolina, and Alabama.
Requested From Jim Sullivan
- SEP IRA plan/adoption document, custodian/account details, and 2025 contribution confirmation from Jim Sullivan.
- Traditional IRA contribution confirmation for Form 8606 if funded for 2025.
- Roth conversion confirmation and pro-rata balance confirmation.
Rental / Augusta Support
- Augusta Rule: business-use dates for both homes, agendas, attendees, FMV comps, rental agreements, and S-Corp resolution.
- Rental property: 2025 rental expenses, improvements vs repairs, passive-loss carryforwards, Property A use facts.
- Mileage: finalize 2025 business mileage for sales markets and rental/property activity.
Strategy Summary
| Area | Where things stand | What we need next | Why it matters |
|---|---|---|---|
| Payroll correction | 2025 W-2 and payroll detail are needed. | Collect payroll source records, then choose the correct payroll correction path. | Target wage is $175,000 for QBI and SEP optimization. |
| SEP IRA | Account is open with Jim/LPL. | Collect plan docs and 2025 contribution confirmation. | Target contribution is $43,750 if based on $175,000 W-2. |
| Backdoor Roth | Traditional IRA and Roth IRA accounts opened. | Collect contribution, conversion, and pro-rata documentation. | Form 8606 support if funded for 2025. |
| Per diem | All listed trips are treated as business trips. | Attach purpose notes and match reimbursements. | $16,404.50 M&IE draft amount. |
| Augusta Rule | Both property addresses are confirmed. | Document business-use days, comps, agreements, and S-Corp resolution. | Current estimate is $11,200 tax-free rental income. |
Travel Deduction Opportunity
Trip Detail
| Dates | City / Rate Location | Purpose | Days | M&IE Rate | Factor | Amount |
|---|---|---|---|---|---|---|
| Jan 19-26 | Columbia, SC | Sales trip to evaluate the Columbia market; decision was made not to pursue that market. | 8 | $74 | 7.5 | $555.00 |
| Feb 2-5 | Salt Lake City, UT | Vivint home-base trip. | 4 | $80 | 3.5 | $280.00 |
| Feb 8-15 | Zermatt, Switzerland / Other | Property-investment evaluation comparing Switzerland opportunity against Boca Raton alternatives. | 8 | $167 | 7.5 | $1,252.50 |
| Feb 28-Mar 2 | Key West, FL | Market research trip. | 3 | $86 | 2.5 | $215.00 |
| Mar 8-16 | Pensacola, FL | Market research trip. | 9 | $74 | 8.5 | $629.00 |
| Mar 23-26 | Utah, assumed Salt Lake City | Corporate office trip. | 4 | $80 | 3.5 | $280.00 |
| Mar 29-30 | Baltimore, MD | All-of-Detroit trip. | 2 | $80 | 1.5 | $120.00 |
| Apr 10-May 30 | Detroit, MI | Summer sales market / sales blitz activity. | 51 | $74 | 50.5 | $3,737.00 |
| Jun 1-Aug 30 | Grand Rapids, MI | Summer sales market trip. | 91 | $80 | 90.5 | $7,240.00 |
| Sep 4-7 | Charleston, SC | Research market trip. | 4 | $92 | 3.5 | $322.00 |
| Sep 11-15 | Las Vegas, NV | Managers' team-building event. | 5 | $86 | 4.5 | $387.00 |
| Oct 2-6 | Phoenix, AZ | Sales blitz trip. | 5 | $86 | 4.5 | $387.00 |
| Nov 10-12 | Asheville, NC | Research trip. | 3 | $80 | 2.5 | $200.00 |
| Dec 8-14 | Cape Coral, FL | Sales blitz trip. | 7 | $80 | 6.5 | $520.00 |
| Dec 19-22 | Fort Myers, FL | Sales blitz trip. | 4 | $80 | 3.5 | $280.00 |
Document Map
2025 W-2
Charlie's official W-2 is not on file.
Payroll Detail
W-3, 941s, register, tax payments.
2025 1099-NEC
Needs corrected/reissued treatment to Charlie Butler Group.
2024 Returns
Personal and S-Corp packets.
Depreciation
2024 detail confirmed.
K-1 / 1098 Support
Known 2024-2025 files organized.
Investment Support
Apartments, lending, oil, and Green Coffee mapped.
Vehicle Docs
Tesla and Tundra source files.
Per Diem Draft
2025 calculation built.
Bookkeeping
Seven accounts captured.
SEP / Roth Proof
Jim request sent; docs not collected.
Rental / Augusta
Property support, mileage, rental-use details.
Monthly Progress
May
- Historical tax records were organized for payroll, carryforward, depreciation, and filing support.
- 2024 depreciation detail was confirmed; 2025 depreciation will be built from the 2024 schedule plus 2025 additions and disposals.
- Payroll support request was prepared for the 2025 W-2, payroll filings, payroll register, tax payment records, CP 575, and Form 2553.
April
- Tax strategy refined around SEP IRA, backdoor Roth, W-2C timing, and rental/property treatment.
- Jim confirmed IRA/Roth accounts were opened and ready for funding.
- 2024 return packets, depreciation support, property details, W&H status, and asset records were reconciled into the working checklist.
- 2025 planning facts were organized into the current tax-year profile.
March
- 2025 bookkeeping review completed across seven accounts.
- Payroll issue identified: 2025 W-2 and payroll records still need to be collected.
- $175,000 corrected W-2 strategy modeled for QBI, SEP, and payroll tax balance.
- Travel schedule, Augusta Rule opportunity, mileage anchors, and property strategy were developed.
February
- Document request list built and sent to Charlie.
- Accountable Plan drafted with 1/1/2025 effective date.
- Per diem, payroll correction, SEP IRA, EV credit, and multi-state filing issues identified.
- Jim Sullivan was contacted for LPL / brokerage documents.
January
- Kickoff and client profile foundation started.
- Business structure, properties, investment activity, and major 2025 tax themes identified.
- Initial tax strategy profile created for W-2, QBI, travel, property, and retirement strategy.
Bottom Line
The 2025 tax prep foundation is in strong shape. Bookkeeping, historical records, asset details, and strategy models are organized. Final filing readiness depends on: 1. payroll source records, 2. corrected 1099 handling, 3. SEP/Roth proof, and 4. rental/Augusta support.